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Operations
Administrative Staff
We need an Administrative Staff member to support day-to-day operations, coordination, scheduling, and internal organization across the company. This role is important. It keeps the team moving, reduces friction, and helps leadership stay focused on delivery.
Remote (Philippines)
Full-time
Responsibilities
- Manage schedules, meetings, reminders, and calendar coordination for leadership and team operations
- Prepare, organize, and maintain documents, trackers, internal files, and simple process records
- Support follow-ups with clients, applicants, vendors, or partners when needed
- Help coordinate interviews, onboarding tasks, travel details, and internal administrative requests
- Maintain order across communication channels and help ensure important tasks are not missed
- Assist with preparing reports, summaries, meeting notes, and recurring administrative documents
- Handle ad hoc support tasks that help the team stay organized and responsive
- Look for small ways to improve internal processes, documentation, and admin flow over time
Requirements
- 1+ years of experience in administrative support, operations support, executive assistance, or similar work
- Strong proficiency in Google Workspace or Microsoft Office tools
- High attention to detail, reliability, and comfort handling multiple moving tasks
- Clear written and verbal English communication
- Ability to stay organized, follow through, and work well in a remote environment
- Comfort handling confidential or sensitive business information responsibly
Nice to have
- Experience supporting a small company, startup, or professional services team
- Familiarity with Notion, Slack, project trackers, or online document systems
- Interest in business operations, documentation, and process improvement
- Basic coordination experience for hiring, scheduling, or finance-related admin tasks
If you are organized, dependable, and good at keeping things from slipping through the cracks, we encourage you to apply.
Interested?
Apply for this role and we’ll get back to you.